All Equipment For Hire

If you are doing any of the following at your event you need to fill out the Event Registration Form.

  • You are expecting over 100 guests.
  • The event will be outdoors, in lab space, or other non-traditional event space.
  • Serving alcohol.
  • The media will be present.
  • Your setup includes tents, canopies, stages, platforms, inflatables, carnival rides, or barricades/fencing.
  • There will be hazardous materials, fireworks, generators, cooking (including food trucks), or other safety concerns.
  • Your program includes controversial topics. (Media might cover it, protesters might attend, security may be needed.)
  • VIPs, elected officials, donors, anyone who travels with security details, or dignitaries will be invited to the event.

If you have questions about the VIPs, please contact, PTP STUDIOS.

PTP studios can supply you with all the equipment for your events. We do provide event set up services for your event and delivery on request.  In order to request their equipment, you can fill out a Service Request Form found on their Website Shop. Keep in mind that sometimes we have a limited amount of some equipment available and when on-demand we provide them on a first come first serve basis, so order as soon as you can.  For more detailed info on pickup and delivery cost contact PTP STUDIOS at +254 714 235 455.

Following items are available from PTP studios:

  • Folding leg banquet tables – 6′
  • Round tables – 60″
  • Folding chairs
  • Podiums
  • Easels
  • Sign standards
  • Trash containers
  • Recycling containers

Know that the list changes periodically. For the most updated list, check out their website shop.

Before ordering equipment, check with our caterer assistant that you will be provided with to see if you need additional tables, linen, or any other equipment.

Be aware that sometimes we do charge extra for setup, takedown, delivery and pickup.  If you may need these, make sure you ask the representative you will be provided with to include full service in our quote to you.

PTP studios has rental equipment agreements with other event and party rental companies for event tenting and other specialized equipment. Incase we lack some of the needed equipment, we can outsource on request

It is important to have appropriate insurance verification for all parties/organizations involved in your event.  Check out our website or call our Insurance Services +254 714 235 455 for guidance.

Fire Marshal/Police
You need to fill our  Event Registration Form, this will notify Fire Marshal and Police about your event and you will be contacted with further directions on what information they need on your event. You can as well contact us

No Event gets done without consideration of tables and chairs. If PTP STUDIOS lacks the tables you need, you can find a list of other rental companies on the vendor list. All tables are usually 30″ high (except for standup cocktail tables). When ordering tables, make sure you include not just dinner tables, but also a registration table, an information display table, and tables for other equipment.

Be aware that sometimes we charge extra for setup, takedown, delivery and pickup.  If you don’t have the manpower for setup, make sure full service is included in your order.

The right linen can make any room beautiful. Be creative and talk to our representative about your ideas, we can also help you find the right pattern to fit your theme and the room. When reserving a location, see if linen is included in the rental. You can save money if you or your volunteers have time to set the table linen. Make sure you know ahead of time if items can be stored securely at the location overnight so that the PTP studios team can pick up the items on the next day. Nighttime pickup is more expensive. You can find a list of linen providers on the vendor list.

Be aware that we will charge extra for setup, takedown, delivery and pickup.  If you don’t have the manpower for setup, make sure full service is included in your order.

Table Seating and Skirting

Table Size Seating Capacity Table Cloth Lap Length Table Cloth to the Floor
Round Cocktail Tables
30″ (30” high) 60″ round 90” or 120″ round if tied
30″ (42” high) 90″ round 108” or 132″ round if tied
Round Sit-Down Tables
36″ 4-5 72″ round 96″ round
48″ 5-6 90″ round 108″ round
54″ 7-8 90″ round 108″ round
60″ 8-10 90″ round 120″ round
66” 9-11 108” round 132” round
72″ 10-12 108″ round 132″ round
Rectangular Tables
4′ x 30” 2-4 60 x 78″ 90 x 108″
6’ x 30″ 6-8 60 x 120″ 90 x 132″
8’ x 30″ 8-10 60 x 120″ 90 x 156″

Avoid using chairs with arms, they are more restricting and uncomfortable than armless chairs. Don’t forget to order chairs for your registration desk and your entertainment. Musicians usually prefer a sturdy chair without arms.

Be aware that we will charge extra for setup, takedown, delivery and pickup.  If you don’t have the manpower for setup, make sure full service is included in your order.

If you are planning on using tents or canopies (either renting them or using ones you own), there are some important fire safety regulations. There are different requirements based on the size and distance apart of tents.  Contact our representative to get directions on the requirements OPTP STUDIOS.

Stage platforms give presenters greater visibility. Make sure the ceiling height is high enough and free from obstructions, such as low-hanging chandeliers. An eight by twelve-foot stage is perfect for a podium and four to five chairs for presenters. Always have sturdy chairs with no arms on stage and make sure they are not located close to the edge of the stage. Consider the background where you are placing the stage. It might be best to pipe and drape (cover the wall with fabric see picture) the wall for solid color effect. Using a logo banner behind the stage usually makes for a good backdrop. Stage the podium directly in front of the logo, name or picture on the banner to create the perfect background for media or photographers.

Operating as one of the leading service providers for audio-visual presentation equipment in East Africa, PTP STUDIOS is a company based in Nairobi – Kenya, offering a wide range of solutions dealing with Audio Visual services and equipment, Stages, Lights & Truss setting, Video Production, Editing & Photography services, Translation services, Simultaneous Interpretation Equipment and Services, Translators, LED lights, LCD screens, DJ Services and much more to provide seamless experiences for global audiences.

Lighting is a very important part of your event. You can create the right atmosphere you desire with lighting. Some of the light services offered by lighting companies include lasers, fog/haze, pyrotechnics, up-lighting, and pin-spotting your tables, and highlighting focal points, walls, and tables. Think of the following items when planning an event:

  • Does the room have adequate lighting?
  • Can you dim the lights for presentations?
  • Is there sufficient light for the speakers to read their notes?
  • Pin-spot your centerpieces and floral arrangements so guests can enjoy your investment.
  • Make sure there is light above buffets and bars so people can see what they are consuming.
  • If the event is outside, will there be enough lighting when the sun goes down?

Contact our team now

Use signs to direct guests toward your event from the parking area, to a certain area within your event such as the registration table, or to mark a vehicle or carts designated for your event. This gives your guests a better idea of where to go, what to do, and makes the event flow smoother.  You can choose to make the signs yourself, to use the Signage Services at ASU, or to place an order from us (see vendor list). PTP studios can give you a free consultation but provides the following services for a charge:

  • Event signage
  • Parking signs
  • Traffic control signs
  • Painted or vinyl graphics

You can order signage online at or reach Sign Services at +254 714 235 455 or Email.  For additional resources for signage see vendor list for printers.

Hang your department banners outside the building where your event is being held. This directs the guests and provides you additional exposure. has a selection of event signs which can be hired on-demand. If you need further information feel free to contact PTP STUDIOS at +254714235455.

It is very helpful to have a diagram of your event. It gives you a better idea of how everything fits when you have the whole picture. Sometimes your rental company can supply you with a diagram, but you have to tell them how you want things set up.

You can use the following graphics to make your diagram:


Banquet Tables

You have to organize your event in chronological order so that your tables will be delivered before your linen or centerpieces.  The easiest way to do this is by creating a setup and delivery itinerary. Make a list of everyone who will be providing you with items or services for the event. Include the contact name for the day of the event, cell phone number, time of delivery, and pickup time.

Make sure you have a contract or some kind of written commitment from everyone involved. Provide your vendors with directions or a map of the location, including where they can park and unload. Share the loading zone map with our representatives.

  • PTP table skirts, banner, etc.
    +254 714 235 455
  • Grounds Maintenance (sprinkler, fountains, flowerbeds, lawn care)
    Facilities Management

    Service Request Form
    +254 714 235 455
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